What a recruitment coordination exercise looks like

Two interview slots clash for a senior applicant. The calendar, the hiring manager’s constraints and a message that must be right are all in front of the person handling it.

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The work

Recruiting and people operations: screening exceptions, conflicting references and the judgment calls a recruiter or recruitment consultant makes when a person does not fit the standard pipeline.

What the applicant would investigate

The calendar, the hiring manager’s constraints, and what has already been promised to the senior applicant.

What rules constrain them

The hiring manager’s constraints limit which slots can move. The message to the applicant has to be right the first time.

What a consequence could be

A slot moved, a manager not told, a message that promises too much. Each leaves the process in a different state, and the exercise shows the state that follows.

What the employer reads in Replay

A record of what was available, what the applicant did and wrote, what changed and what stayed open. People at the employer decide. Calavion does not give applicants an overall score, generate an ordered shortlist, or recommend whom to hire. The employer orders its shortlist; the software checks that order against approved criteria and asks for a reason where it conflicts.

A fictional illustration

Two interviews for a senior applicant land on the same hour. The applicant reads the calendar and the hiring manager’s constraints, then decides what to move and what to say. The applicant, the manager and every record are invented for illustration.

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